typically a lite Issue Tracker
- often single-user (at least single editor)
- flat, no Task Hierarchy supported
- not much Meta Data
- (but all that's a gross generalization)
My DayJob system 2021: see My CollaborationWare History
I don't lose much sleep over never getting to things at the bottom of my list. Infinite List
I will use other tools (e.g. mindmap, pro/con table) to generate items on the list.
My (personal) system 2011-2013
I just have a Private Wiki note page for the week that has a long list of to-dos, many of which will never get done, and I review daily and weekly to move more important/urgent stuff to the top, then pull them into daily MIT list as appropriate. That also serves as my log of what I actually accomplished. See Hack Your Life With A Private Wiki Notebook, Getting Things Done And Other Systems.
Then at the end of the week, I make a new week-page and cut/paste the long list into it...
Most of the editing happens on my laptop, and it gets synched in SimpleNote so it's always available in the cloud.
If an item ties to a work-team item in an issue-tracker, then I include the URL in the item in my note-file.
If there's a future-due-date associated with something, I make sure I write my To Do item as a Next Action, and if it's too early even for that, I stick a date in the item so I catch that in my weekly review.
Sometimes in the past I've used a Mind Map As To Do List, when I felt I had to keep a bunch of future sub-tasks in mind for bunches of things. But using a MindMap on a small phone screen is often a pain, so I've dropped that approach for now.
My personal system - 2006-2011 - Mind Map As To-Do List
What I want (2010)
Goal: focus on short-list of things to do today (right now?)
easy to promote/demote
easy to review backlist
start with optional due-date
Portable: on a Mobile
ability to flag any level to appear on shortlist
ugh really don't have sense of how to mix items of different levels on Actionable list
Repeating events, with times (to drive Alarm Clock)
more-than-weekly: "take vitamins", "exercise", "pick up kids"
less frequent: "change water filter": time isn't relevant, but want it to suddenly appear at top of To Do List, to then be dragged around as appropriate.
Interface to drag items around in list to change order/priority
- ultimately to be able to say "this is what i'm going to do today, in what order"
Multi-person: delegate, share lists, share notes.... the big mess